Career Policy

Data protection compliance statement – Soccergoats

This document demonstrates our commitment to protecting the privacy and security of your personal information.

when processing data we will;

process it fairly, lawfully and in a clear, transparent way
collect your data only for reasons that we find proper for the course of your employment in ways that have been explained to you
only use it in the way that we have told you about
ensure it is correct and up to date
keep your data for only as long as we need it
process it in a way that ensures it will not be lost or destroyed or used for anything that you are not aware of or have consented to (as appropriate)

Soccergoats is a “data controller”. This means that we are responsible for determining the purpose and means of processing personal data relating to you. “Personal data”, or “personal information”, means any information relating to an identified, or identifiable individual in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

There are “special categories” of sensitive personal data, meaning data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health conditions or sexual orientation require a higher level of protection.

This data protection compliance statement (privacy notice) applies to current and former employees, workers and contractors.

DETAILS OF INFORMATION WE WILL HOLD ABOUT YOU

The list below identifies the kind of data that we will hold about you:

personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
date of birth
your photograph
gender
marital status
dependants, next of kin and their details
Adhaar card number
bank account details, payroll records and tax codes
salary, pension and benefits information
leave records including annual leave, family leave, sickness absence etc
start date
location of employment or workplace
copy of driving licence
information included on your CV including references, education history and employment history
documentation relating to your right to work in the India
information used for equal opportunities monitoring about your sexual orientation, religion or belief and ethnic origin
medical or health information including whether or not you have a disability
current and previous job titles, job descriptions, pay grades, training records, hours of work, professional membership and other terms and conditions relating to your employment with us
compensation history
internal performance information including measurements against targets, formal warnings and related documentation with regard to capability procedures and appraisal forms
information and relevant communications regarding disciplinary and grievance issues
CCTV footage and other information obtained through electronic means such as building entry card records
information about your use of our information and communications systems

The following list identifies the kind of data that that we will process and which falls within the scope of “special categories” of more sensitive personal information:

information relating to your race or ethnicity, religious beliefs, sexual orientation and political opinions
trade union membership
information about your health, including any medical conditions and disabilities
information about criminal convictions and offences

The circumstances in which we will process your personal information are listed below.

making decisions about who to offer initial employment to, and subsequent internal appointments, promotions
responding to requests from third parties such as a reference request or mortgage approval
making decisions about salary and other benefits
providing contractual benefits to you
maintaining comprehensive up to date personnel records about you to ensure, amongst other things, effective correspondence can be achieved and appropriate contact points in the event of an emergency are maintained
effectively monitoring both your conduct and your performance and to undertake procedures with regard to both of these if the need arises
offering a method of recourse for you against decisions made about you via a grievance procedure
assessing training needs
implementing an effective sickness absence management system including monitoring the amount of leave and subsequent actions to be taken including the making of reasonable adjustments
gaining expert medical opinion when making decisions about your fitness for work
managing statutory leave and pay systems such as maternity leave, pay
business planning and restructuring exercises
dealing with legal claims made against us
preventing fraud
ensuring our administrative and IT systems are secure and robust against unauthorised access

There may be more than one reason to validate the reason for processing your personal information.

LAWFUL BASIS FOR PROCESSING "SPECIAL CATEGORIES OF SENSITIVE DATA

“Special categories” of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:

consent: You have given clear consent for us to process your personal data for a specific purpose.
contract: The processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract.
legal obligation: The processing is necessary for us to comply with the law (not including contractual obligations) and meets the obligations under our data protection policy
vital interests: the processing is necessary to protect someone’s
public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law and meets the obligations under our data protection policy. (For example in the case of equal opportunities monitoring)
legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests (For example to assess your capacity to work on the grounds of ill health)
in order to protect your health and safety in the workplace
to assess your physical or emotional fitness to work
to determine if reasonable adjustments are needed or are in place
to monitor and manage sickness absence, family leave or other absences from work (including time off for dependents)
to administer benefits
In order to fulfill equal opportunity monitoring or reporting obligations

Where appropriate, we may seek your written authorisation to process special categories of data. Upon such an occasion we will endeavour to provide full and clear reasons at that time in order for you to make an informed decision. In any situation where consent is sought, please be advised that you are under no contractual obligation to comply with a request. Should you decline to consent you will not suffer a detriment